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Privacy Notice

UK Design for AM Network hosted by Loughborough University takes the protection of your data and your privacy seriously and here we provide information on what personal data we collect; how and why we collect it; how we store it and for how long we keep it. This Notice will also explain how we look after your data and protect your rights in accordance with the relevant data protection legislation.

Further information and guidance on the UK Design for AM Network’s approach to personal information can be found at Loughborough University’s Information Governance webpages at

UK Design for AM Network members

This privacy notice is a statement that describes how and why we process collect, manage, use, share, and dispose of the personal data of network members, where details of a named individual at an organisation is held by the UK Design for AM Network at Loughborough University in respect of activity undertaken by UK Design for AM Network management team.

As part of our networking and stakeholder engagement activities, UK Design for AM Network collects and processes personal data relating to individuals employed by, or representatives of, organisations for the following activities:

  • Building relationships, and connecting with partners interested in advancing or investigating our areas of mutual interest
  • Registration and administration of business relationships and activities
  • To process and administer payments
  • To provide you with access to our events, and activities
  • Booking UK Design for AM Network events
  • Communicating UK Design for AM Network news and events relevant to a member
  • Research engagement with the UK Design for AM Network
  • Disseminating research advancements in Design for AM
  • Supporting UK Design for AM Network and its members
  • Reporting to the EPSRC and UKRI
  • Managing University events
  • For research and statistical analysis and to monitor and evaluate our performance and effectiveness

Members include individuals and organisations who advance or might benefit from Design for AM research, such as Design for AM academics, academics from other disciplines, students, educators, industrial companies, research organisations, small and medium enterprises, professional bodies, learned societies, or governmental and non-governmental agencies.  

The UK Design for AM Network is committed to being transparent about how it collects, uses and stores this data and how long it keeps it. This notice will also explain how we look after your data and protect your rights in accordance with the relevant data protection legislation.

Our legal basis for holding and using your data for most of the activities detailed in this notice is that they are in the Network legitimate interest. For some activities, we may request your consent, and some may be carried out under a legal or statutory obligation, contractual arrangement or as tasks carried out in the public interest.

What personal information do we hold about you?

Biographical: name, job title(s), portrait picture, institution, details of your role and a short professional biography.

Contact Details: email address(es), relevant phone number(s), personal website, social media details e.g. LinkedIn, OrcID or Twitter ID, Organisation name and Job Title linked to your personal details.

Personal information about Design for AM: e.g.expertise in Design for AM, research interests,  interest in Key Research Themes.

We collate this data from the information that you have provided to us and we may also obtain information from third parties e.g. where we are notified that you no longer work or represent the organisation; your organisation’s website; commercially available business listings or publicly available professional profiles/listings; Companies House or your online professional profile(s). The Network may also hold a record of links between organisations e.g. subsidiaries or related companies and other individuals at those organisations. Where an organisation is a sole trader, the Network understands that all information supplied by an organisation is personal data and will treat it as such.

Why do we collect your information?

The Network communicates with named individuals at organisations by email to engage them and their organisations, in relation to:

  • Network members for research and networking purposes; to advertise research opportunities as well as prospects to engage with academic and industry members.
  • The activities and services of the UK Design for AM Network in areas such as research, consultancy, relevant events and outcomes, links to expertise, academic and industry profile, and EPSRC review
  • Support for the Network as members, sponsors, donors, partners and other closely related activities
  • To seek the input of contacts at external organisations to our networking activities, projects and outputs
  • To seek feedback, professional views and comment on the Network’s performance and reputation for the purposes of e.g. rankings related surveys, case studies, employer and academic reputation feedback.

Who has access to your data at the University?

Personal data e.g. supplied by contacts at organisations may be used by Network employees and partners to contact you about your organisation’s involvement with UK Design for AM Network for the purposes described above.

From time to time, UK Design for AM Network may use your personal data to conduct an analysis that will provide useful information to support the aims of the Network and its members. If we do, we will make sure that your privacy is protected and only use it for those purposes.

You have the right to request that your data is not used for the purposes described in this policy.

Who do we share your data with outside the University?

UK Design for AM Network does not share your data with third parties without obtaining your explicit consent except for instances:

  • where contractual or funding arrangements exist in association with formal partnerships or projects. Suppliers, funding bodies (e.g. UKRI Innovate UK, Research Councils and Research England) and collaborators are required to be compliant and to take seriously their responsibilities in protecting your data.

Any other disclosures that may be required but not listed above will be in accordance with your rights and the requirements of the GDPR.

The UK Design for AM Network does not sell your data to third parties or other organisations.

How long do we keep your information?

The retention period will be determined by the length of the UK Design for AM Network funded period (end of November 2022). Before the end of the funded period, the Network may ask for your consent for holding the data after the end of the project.


The UK Design for AM Network does not sell your data to third parties or other organisations.   

From time to time, UK Design for AM Network will use your personal data to conduct an analysis that will provide useful information.

Who can I contact?

If you have a general question about how UK Design for AM Network related data is used, please do contact us. You can contact Dr Patrick Pradel at or Ms Nancy Honnor at . Please also contact this email if you have a concern or complaint about how your data is being handled.

If you have any questions more generally regarding Data Protection at Loughborough University, then please do contact the Data Protection Officer on or write to The Data Protection Officer at Academic Registry, Loughborough University, Loughborough, Leics, UK LE11 3TU.

You may find additional useful information and the answer to your query on our Information Governance webpages at

Complaints about Data Protection

If you have taken steps to have a concern or complaint about UK Design for AM Network’s handling of data resolved but are still not satisfied you have a right to lodge a complaint with the Information Commissioner’s Office (ICO), who is the relevant regulator for data privacy and protection matters.  The ICO can be contacted at Wycliffe House, Water Lane, Wilmslow, SK9 5AF and you will find more information at

Updates to this policy

This section was last updated in August 2021.  It is reviewed as necessary.  If there are significant changes in the processing of your personal data which will impact you, we will act to inform you directly.